The phone rings at the worst moment
The receptionist is with a patient. Someone is waiting at the counter. Or it’s lunch and the desk is empty. The caller who wanted to book tries the next clinic on the list.
Most of the calls that do get answered are the same handful. Are you open on Sunday? Where exactly are you? What’s the consultation fee? Do I need an appointment? The agent answers these from a fact sheet you write, as often as they’re asked, in Hindi, English, Gujarati, Tamil or Telugu.
When the caller needs a person, it takes a proper message: name, reason, callback number and a time that suits them. Your team gets it as a tidy record, which beats a note scribbled on the back of a prescription pad.
What it can’t do yet
It can’t put a caller through to you. Transfer is on our roadmap without a date, so plan around messages and callbacks for now. It knows only what you write down. It can look up a booking or an order if you connect your system, and it should ask for a booking id when it does, because a phone number alone doesn’t prove who’s calling.
Before it goes on the signboard
Each call needs a free line, so agree with us how many people may call at once and test at that level. The service is still a pilot, and support terms are agreed with each account.
Tell callers they’re speaking to an AI and, if you record, that too. People calling a clinic talk about their health, so keep transcripts to the staff who need them. They’re deleted after 90 days. TRAI’s calling rules are about calls a business places, so read them before you use this number to ring people back automatically.
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