Someone fills your form at 5:40 in the evening. They’re still thinking about it at 5:45. By 8 they may be talking to two other builders. Most sales teams can’t call every form within minutes, least of all on a Sunday evening or the week an ad does well.
The first call asks the same few things anyway. What are you looking for? What’s the budget? When do you want to decide? Can we book a visit? The agent asks them the same way every time, books the visit, and hands the lead to your salesperson.
Three questions and a booking
Keep it short. Three or four questions and a slot is a qualifying call. Ten questions is an interrogation, and people hang up. Save the rest for the follow-up.
Give the agent the few facts it may quote, like the starting price for each flat size. For anything else it says the team will confirm. If the lead is busy, the agent asks when to call back and books that call itself.
The example is a housing project. The same call works for a B2B demo, a solar site survey or an interior design consultation.
What your salespeople keep
The sale. The agent shouldn’t negotiate, promise a discount, guess at loan eligibility or quote possession dates you didn’t give it. Hot leads should hear from a person the same day. A lead who insists on talking to someone now gets a callback promise, since the agent can’t transfer calls yet.
Seven days, on record
TRAI’s latest rules let you call about a digital enquiry, like a form fill, for seven days if you can show the record. So keep the timestamp, the page or ad, and the consent text with each lead. A list you bought needs some other basis, and TRAI also wants automated calls declared to your telecom provider, so talk to them before either.
Sources